OSHA Electronic Reports Are Due March 2

Each year, the Occupational Safety and Health Administration (OSHA) requires certain employers to submit information from their OSHA Form 300A electronically. Affected employers must submit their reports using OSHA’s Injury Tracking Application (ITA).

Affected establishments include:

Establishments with 250 or more employees, if they are already required to create and maintain OSHA records; and

Establishments with between 20 and 249 employees that belong on a high-risk industry.

OSHA or the Bureau of Labor Statistics may require otherwise exempt establishments to submit these reports on a special, case-by-case basis. OSHA will collect information on injuries and illnesses to identify emerging hazards, characterize specific areas of concern, or target inspection and outreach initiatives under OSHA’s emphasis program.

Important Dates

February 1

Employers must complete and display their OSHA 300A forms. The forms must be on display until April 30.

March 2

Employers subject to the electronic reporting requirement must submit their electronic reports using the ITA.

Submission Expansion Rule

OSHA now requires certain employers in designated high-hazard industries to electronically submit injury and illness information that they are already required to keep. The following submission requirements apply:

Establishments with 100 or more employees in certain high-hazard industries must electronically submit information from their Form 300-Log of Work-Related Injuries and Illnesses, and Form 301-Injury and Illness Incident Report to OSHA once a year. These submissions are in addition to submission of Form 300A-Summary of Work-Related Injuries and Illnesses.

To improve data quality, establishments are required to include their legal company name when making electronic submissions to OSHA from their injury and illness records.

Establishment Size

Coverage under the electronic reporting rule applies to establishments, not employers. An employer may have several worksites or establishments. In these situations, some establishments may be affected while others are not.

To determine whether an establishment is affected, employers must determine each establishment’s peak employment during the calendar year and must count every individual that worked at that establishment, regardless of whether he or she worked full-time, part-time, or was a temporary or seasonal worker. A firm with more than one establishment may submit establishment-specific data for multiple establishments.

Van Wyk’s Electronic OSHA Reporting Log

As a client of Van Wyk, you receive complimentary access to Van Wyk Connect, our user-friendly solution to help you find the content and tools needed to stay compliant, manage risk, and build a better workforce.

The OSHA Log, found within Van Wyk Connect, is a valuable tool for incident tracking, data storage, and effortless generation of OSHA-compliant reports. With our OSHA Log, you can log all incidents, generate and print an OSHA 300, 300A, and 301-compliant reports, and analyze how you stack up against the industry. There is even an “Ask Incident Advisor” tool that can help you determine whether an injury needs to be reported. To log into Van Wyk Connect and begin utilizing this tool today, visit our website and click the “Login” button at the top right of the screen. If you need help logging in or have forgotten your login credentials, please don’t hesitate to contact us.

Van Wyk Connect Overview

To see firsthand how Van Wyk Connect is a solution for you, watch this short tutorial video below. OSHA Log-specific information begins at the 2:54 mark.

Next Steps

For additional compliance guidance or to learn more about our risk management services, contact us today via the form below.

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